TCA Snow Call Procedures
TCA partners with ASD20’s Security and Transportation Division to assure consistency in determining weather related school closures. Travel safety is the most important consideration in deciding upon a weather related closure. The District 20 Transportation Department considers the following factors in making any weather related decision:
- Snow Accumulation
- Road Conditions
- Ability to Access Buildings
- Weather Conditions
- Temperature
- Visibility
- Wind-Chill
- Weather
- Forecast
In addition, the District 20 Transportation Department performs the following:
- Receives up-to-the-minute weather updates from local weather consultants.
- Consults with El Paso County and the City of Colorado Springs regarding their road sanding plans.
- Exchanges vital weather information and road conditions with neighboring school districts.
- Consults with the U.S. Air Force Academy to determine if they are going to delay or close.
- Has staff members drive on district streets between 2:30 A.M. and 3:45 A.M. to inspect road conditions.
Once a weather delay or cancellation has been decided, our electronic notification system will be used to distribute e-mail notification to all families, based on contact information and preferences listed in InfiniteCampus. School staff will be notified by e-mail, phone call, and/or text message based on options selected in the iVisions employee self-service portal. All media notification (radio and TV stations) will be handled by ASD20, and the TCA website will also be updated.
